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Fleet

Fleet Management

One platform for every vehicle you run — electric, diesel, petrol, hybrid, or anything in between. Vehicles, drivers, fuel and energy, maintenance, safety, compliance, and cost — all in one place, not six spreadsheets.

The Problem

Why does this extension exist?

Most fleets are not purely electric and not purely fuel — they are both, and growing more mixed every year. Yet most fleet software forces a choice: EV-only tools that have nowhere to put a diesel van, or legacy fleet tools bolted onto spreadsheets that treat electric vehicles as an afterthought. The result is blind spots — nobody can see true cost per kilometre across the whole fleet, maintenance gets scheduled on paper, fuel-card fraud goes unnoticed for months, and driver risk is only visible after an incident.

The Solution

What you get

  • Vehicles of any powertrain in one record: BEV, plug-in hybrid, hybrid, petrol, diesel, LPG, CNG, or hydrogen — the same workflows apply to all of them
  • One fuel & energy log for the whole fleet: fuel-ups and charging side by side, with automatic cost-per-km and consumption for every vehicle
  • Preventive maintenance by distance, calendar time, or engine hours, with work orders, vendor tracking, and parts inventory that updates itself
  • A safety score for every driver, calculated automatically from harsh braking, speeding, phone use, and idling events
  • Geofences around depots and sites with instant enter/exit alerts, plus fraud and data-quality checks on every fuel-card transaction
  • One feed of what needs attention: services due, documents and licences about to expire, inspections outstanding
  • True cost per vehicle and per kilometre — fuel, energy, maintenance, and depreciation blended into one number your finance team can use
  • Home, depot, and public charging reimbursement pulled directly from real charging sessions — no manual submissions, no spreadsheets
  • Business vs personal mileage tracking, a vendor directory with spend reporting, and one-click CSV import to onboard a whole fleet at once
🎯 Who is this for?

Fleet managers, operations teams, and any organisation running vehicles of any kind that needs one source of truth for cost, safety, maintenance, and compliance — instead of a different tool (or spreadsheet) for every vehicle type.

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🔌 Modular by design

Enable or disable per tenant. Pay only for what you use. Every extension integrates seamlessly with the rest of the platform.

Key Capabilities

Everything included

A complete operations console for mixed fleets — built to be the only fleet tool you need.

Every Vehicle, One Platform

Register vehicles of any powertrain — electric, hybrid, petrol, diesel, LPG, CNG, or hydrogen. The same vehicle record, the same workflows, the same reports, whatever is in the driveway.

Unified Fuel & Energy Log

One log for fuel-ups and charging, with automatic distance, consumption, and cost-per-km on every entry. Charging data can be imported directly from real charging sessions — no re-typing.

Preventive Maintenance

Schedule service by distance, calendar time, or engine hours for equipment. Work orders track vendor, labour, and parts — consuming inventory automatically as parts are used.

Driver Safety Scorecards

Every harsh brake, speeding event, phone-use alert, and idling minute rolls up into a live 0–100 safety score per driver, so risk is visible before it becomes an incident.

Geofencing & Live Alerts

Draw a zone around a depot, site, or customer location and get an instant alert the moment a vehicle enters or leaves — no dispatcher watching a map all day.

Fuel Fraud & Anomaly Detection

Every fill-up and charge is automatically checked against tank capacity, odometer continuity, and refill timing — flagging card misuse and data entry errors the same day, not the same year.

Documents & Smart Reminders

Insurance, registration, inspections, and driver licences — one feed shows what is due, overdue, or coming up, so nothing expires unnoticed.

Cost, TCO & Depreciation

Fuel, energy, maintenance, and straight-line depreciation combine into one true cost-per-vehicle and cost-per-km figure, plus live book value for every asset.

EV Charging & Reimbursement

Home, depot, and public charging reimbursement with automatic approval rules, per-driver charging policies, cost-centre allocation, telematics integration, and payroll-ready exports.

Trips & Mileage

Every trip splits automatically into business, personal, or commute mileage, with a business-reimbursement total ready for payroll — no more self-reported logs.

Vendors & Spend

A directory of service shops, fuel suppliers, and parts vendors, with spend automatically rolled up from every work order so you know exactly where the money goes.

Bulk Import & Export

Onboard an entire fleet in one CSV upload, and export vehicles, energy logs, work orders, or reminders any time — your data is never locked in.

Use Cases

See it in action

How operators around the world use this extension to solve real problems and grow their business.

One cost report for a mixed fleet of 40 vans and 25 EVs
A distribution company logs diesel fill-ups and EV charging in the exact same log. At month end, one report shows cost-per-km for every vehicle side by side — diesel and electric compared on equal terms for the first time, with maintenance and depreciation already blended in.
Home charging reimbursed automatically, no submissions
A company lets drivers charge EVs at home. Every real charging session is pulled in automatically, tagged as home charging, and — below the auto-approval threshold — reimbursed without anyone lifting a finger. Above the threshold, it queues for a one-click manager approval.
A risky driving pattern is caught before it becomes a claim
A driver's safety score drops sharply after a string of harsh-braking and speeding events. The fleet manager sees it on the scorecard the same week, has a coaching conversation, and watches the score climb back up over the following month — a claim avoided, not just an incident logged.
Simulated Case Study

Regional distribution company cuts total fleet cost per km by 24% and stops fuel-card losses

A distribution company running 84 vehicles — 51 diesel vans and 33 EVs — managed them in two disconnected systems and a spreadsheet for the rest. After switching to one fleet management platform, fuel and energy logging, maintenance, and depreciation rolled into a single cost-per-km figure per vehicle. Fuel-card anomaly detection caught over-capacity and duplicate-swipe transactions within days instead of surfacing in a year-end audit. Preventive maintenance moved from paper reminders to automatic scheduling by distance and time. Total fleet operating cost per km dropped 24%, and the fleet manager now spends 3 hours a week on fleet administration instead of 20.

-24%
Total cost per km
84
Vehicles, mixed fleet
-85%
Admin time per week
0
Fuel-card losses missed

Manage every vehicle in your fleet — electric or not — from one platform.

Talk to our team and see this extension in action with a personalised demo.