Fleet and Telematics

The Problem

Why does this extension exist?

Not every fleet needs a full mobility-cost platform. Many operators simply want to know where the vehicles are, how much charge they have, whether drivers charged where they were allowed to, and how much to pay back for the electricity they used at home. Done in spreadsheets, that means chasing photos of home meter readings and arguing about kilometres at the end of every month.

The Solution

What you get

Create fleets, enrol drivers and vehicles, and keep the assignment history in one place
Driver reimbursement workflow end to end: submit, approve, reject, pay
Vehicle telematics from your provider: state of charge, odometer and position
Geofences with alerts, so charging or movement outside an allowed area is noticed the same day
Charging policy per driver, checked when the session is authorised — not discovered on the invoice
Route optimisation and fleet analytics over the vehicles you actually operate
Cost centres, cost allocation, and an export file for your payroll system

🎯 Who is this for?

Fleet operators who want telematics and reimbursement without a full mobility-cost platform. It is deliberately lighter than the Fleet Management module — the two are not meant to run on the same fleet.

Enable This Extension Browse All Addons

🔌 Modular by design

Enable or disable per tenant. Pay only for what you use. All addons integrate seamlessly.

Key Capabilities

Everything included

Fleets, Drivers and Vehicles

Register the fleets you operate, enrol drivers and vehicles, and keep who drove what and when. Everything else in the module hangs off this record.

Vehicle Telematics

State of charge, odometer and position pulled from your telematics provider, so a dispatcher sees the fleet as it is rather than as it was this morning.

Geofences and Alerts

Draw the areas that matter — depots, customer sites, allowed charging zones — and get an alert when a vehicle or a charging session falls outside them.

Reimbursement Workflow

A driver submits home-charging costs, a manager approves or rejects, and the approved amount is paid. Every step is recorded, so nobody argues from memory.

Routes and Analytics

Route optimisation for the vehicles you run, plus fleet analytics on energy, cost and utilisation across drivers, vehicles and cost centres.

Payroll Export

Approved reimbursements leave as an export file for your payroll system. The module produces the file; paying it stays where it belongs, in payroll.

Use Cases

See it in action

How operators around the world can use this extension to solve real problems and grow their business.

Home charging reimbursed without photographs of meters

A technician charges the van on their own driveway. The claim is submitted from the app, the supervisor approves it, and the amount lands in the month's payroll export — with no photograph of a meter and no argument about the rate.

A vehicle charging where it should not be

A session starts 40 km outside every allowed zone. The geofence alert fires the same afternoon rather than surfacing as an odd line on next month's invoice, and the policy check stops the next one.

Twelve stops planned in one pass

A service fleet has twelve calls and eight vans, each with a different state of charge. Route optimisation reads the live telematics and assigns the work so that no van finishes the day needing a charge it cannot reach.

Simulated Case Study

Service fleet halves the time spent on reimbursement and cuts out-of-policy charging by 80%

A 60-van service fleet reimbursed home charging from emailed spreadsheets, and each month a handful of sessions turned out to have happened at expensive public chargers nobody had approved. After enabling Fleet and Telematics, claims were submitted and approved in the app, geofences flagged charging outside the allowed zones the same day, and the monthly reimbursement run went from two days to half a day.

−50%

Time spent on reimbursement

−80%

Out-of-policy charging sessions

Vans under live telematics

1 file

Handed to payroll each month